Job Summary: Under the supervision of the Operations Manager, the Building Coordinator is responsible for day-to-day activities (building operations. security and safety and tenant relations) assigned building(s). Major duties include the coordination of security oversight with UCPD, monitoring building systems such as elevators, surveillance and access control systems, ; reading and operating fire alarm panel systems; and assisting management, tenants, and contractors as needed with repair and construction services.
Incumbent is well versed in understanding and communicating best practices and accepted standards to building management, staff, tenants, patients, and visitors. This position must maintain constructive relationships with a variety of campus partners, local and regional law enforcement, and external security experts.
Department Summary: The UCLA Asset Management Department provides full-service property management for University-owned office buildings in Westwood (five buildings containing 1,000,000 SF, occupied by 160 University tenants and generating $42M of annual revenue), plus limited-service property management for 60 other University-owned properties around Southern California.
Department Teams: The department is structured into teams performing these functions:
**Operations: Tenant relations, repairs, maintenance, engineering, janitorial, security, fire-life-safety, parking and PCI compliance, work orders, TSRs and FSRs, budgets, variance analysis, and tenant construction project coordination.
**Accounting: Property accounting, including rent billing and collection; purchasing, POs, and A/P; cash management, closing, reconciliation of recoverable expenses, variance analysis, adjustments, accruals, NPEARS and GL management, property accounting in Yardi, budgeting, financial transactions, project accounting and close-out, and financial analysis.
**Financial: Campuswide real estate projects, inter-department coordination, financial analyses and problem solving, leasing, acquisition due diligence, plan funding for capital maintenance, strategic and business plans, and data management for off-campus owned properties.
**Contracts: Administration of contracts for capital expenditures, tenant improvements, maintenance, repairs, and professional services, including those requiring public bidding, all in compliance with UC Policies and Procedures for public contracting.
**Construction: Project manage tenant improvement construction jobs and contractors; supervise major maintenance jobs in collaboration with Engineering Team, coordinate activities of CPM vendors, and TI and MM project planning and reporting.
Percentage of Time:
100
Shift Start:
10:00 pm
Shift End:
6:30 am
Qualifications for Position
15
Records
Qualifications
Required/Preferred
Excellent communication skills, including prompt and appropriate responses in urgent and unexpected situations, timely reporting of conditions and incidents, following the appropriate chain of communication, and understanding the hierarchy and protocols for decision making.
Required
Strong judgment skills, decision-making abilities, and ethical standards regarding appropriate interactions with building staff, reporting of incidents, maintaining documentation and files, and situational awareness and assessment.
Required
Ability to consult with individuals to resolve safety and security problems and complaints, take independent action, demonstrate initiative, dependability, and good judgement in problem solving.
Required
Strong interpersonal skills, including a demonstrated ability to maintain impartial, positive, courteous, and professional demeanor in relationships with team members, building staff and management, tenants, vendors, visitors, and the public.
Required
Interpersonal skills sufficient to interact effectively and tactfully with diverse department/University personnel at various levels and with the public.
Required
Ability to discreetly and tactfully recognize and handle sensitive and confidential information.
Required
Skill in writing basic business correspondence in concise, logical and grammatically correct English to prepare written reports and other correspondence.
Required
Demonstrated working knowledge of operating and training staff on computer-based security systems, including CCTV systems, Fire Control Panels, Emergency Exit and Access Control Systems, and all building communications systems.
Required
Proficiency in general office, productivity, and computer systems, including Microsoft Office applications (i.e., Word, Excel, Outlook).
Required
Physical abilities to perform all core functions and duties including but not limited to the ability to talk; hear; stand; walk; see; visual acuity to view a computer monitor; manual dexterity to operate a computer keyboard for extended periods.
Required
Ability to physically stand and walk for extended periods of time.
Required
Ability to work a flexible schedule, including overtime and varying shifts, as required.
Required
General knowledge of first aid, CPR and AED, and working knowledge of portable firefighting equipment as to their use, type, class, required locations, testing methods, and general maintenance.
Preferred
Achieves and maintains a valid CPR/AED First Aid certification.
Can be trained
EH&S Floor Warden Training.
Can be trained
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-19-2023
External Posting Date:
