Assistant
Location: Philadelphia, Pennsylvania
Description: Hogan Lovells is currently interviewing Assistant right now, this vacancy will be ordered in Pennsylvania. For complete informations about this vacancy opportunity kindly read the description below. SUMMARY
The Assistant performs a wide variety of administrative tasks which includes providing a high level of customer service and support, while consistently producing an excellent work produc! t. The Assistant maintains a general knowledge of the Firms practice areas/groups and a specialized knowledge of the assigned timekeepers practice area(s) and clients in order to ensure extraordinary client satisfaction.
JOB DESCRIPTION
ADMINISTRATIVE:
Following the Firms established document processing methods and procedures, creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials and/or dictation. Prepares a variety of forms and creates new documents using the Firms Best Practice methods.
Draft, edit and finalize legal documents, correspondence, and court forms.
Organize and file pleadings with the various courts electronically and/or in hard copy.
Schedules and maintains timekeepers calendars, where appropriate. Maintains lawyer-client contact information and other pertinent information in the Firms client contact database program.
! Inputs, reviews, edits, and closes timekeepers time entries bi! -weekly through the Firms web-based time entry program using Firm standards.
Handles monthly client billing (paper and electronic billing). Review billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
Prepares timekeepers expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
Coordinates travel arrangements through in-house Travel Department.
Opens new matters and generate client conflict checks. Coordinates with Records Department for file retrieval. Sets up and maintains timekeepers work files, including daily and regular filing. Indexes and prepares files for off-site storage.
Prepares annual and/or supplemental audit letter responses.
Prints and organizes a variety of documents received in a range of formats, including emails, attachments and documents from CD ROM, and receives and prints f! axes.
As requested, answers telephones and accurately takes and relays messages. Arranges for video conferencing and sets up conference calls.
Actively seeks to maximize productivity and promote teamwork.
Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
Other duties and projects as assigned.
QUALIFICATIONS
5+ years of law firm or related experience required.
Working knowledge of Microsoft Word (2010).
Litigation experience preferred.
60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills.
Attention to detail and good organizational and analytical skills.
Flexible attitude and the ability to deal well with changing assignments and priorities.
Flexible for overtime.
Ability to multi-task.
Professional appearance and demeanor.
Billing experience preferred (includi! ng electronic billing).
Experience working with partners preferred.!
College degree a plus.
HOURS
9:00 A.M. to 5:30 P.M. (1 hour lunch), with overtime as required.
The Attorney Assistant job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be deemed. We are an Equal Opportunity Employer.
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If you were eligible to this vacancy, please deliver us your resume, with salary requirements and a resume to Hogan Lovells.
Interested on this vacancy, just click on the Apply button, you will be redirected to the official website
This vacancy will be opened on: Thu, 20 Jun 2013 09:32:02 GMT