Teleservice Representative

 

This position represents {4} openings

Job Summary:

The teleservice representative handles inbound telephone volume, answering questions, making and cancelling appointments, providing information, transfers calls to advice nurses when appropriate, intakes information from members, and composes messages for providers. It records instructions from provider in PARRS and updates member demographics.

Essential Responsibilities:

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• Handles continuous inbound telephone volume. Identifies the purpose of the members call and processes the call according to the appropriate script.


• Provides facility and provider information and some laboratory results, makes and cancels appointments, transfers members to Advice Nurses, intakes information from members, and composes messages for providers.


• Resolves problems with facility teleservice teams.


• Effectively processes calls in a systematic and organized manner following Call Center scripts, policies and procedures.


• Processes calls accordingly from hearing-impaired members.


• Receives and relays information regarding appointment cancellations.


• Records instructions from provider in PARRS.


• Updates member demographics.


• Works collaboratively with members and staff across all service lines.


• Functions as a team member to achieve Call Center goals.


• Supports and demonstrates Kaiser Permanentes/Call Centers customer service philosophy and manages calls in a professional manner.


• Identifies and/or proposes ways to improve customer service.


• Demonstrates an awareness and sensitivity to patient/family rights.


• Handles inquiries and complaints pursuant to procedure.


• Complies with departmental standards, policies and procedures regarding training, injury prevention, management of workload, and safety/emergency situations. Performs other duties as required.


• Supervisory Responsibilities: This job has no supervisory responsibilities.


• Competencies: To perform the job successfully, an individual should demonstrate the following competencies:


• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.


• Interpersonal Skills - Maintains confidentiality; treats co-workers, patients and facility visitors with respect.


• Oral Communication - Listens and gets clarification to ensure that instructions and requests are fully understood.

Grade 175

Basic Qualifications:

Experience

• One (1) year of direct customer service experience or the completion of a pre-employment Call Center training program.

Education

• High School Diploma/GED.

License, Certification, Registration

• N/A

Additional Requirements:

• 
  Computer skills and data entry will be assessed via a Call Center Assessment Test.
• Ability to navigate between various software and mainframe systems on a personal computer with an established operating system.
• Excellent verbal, written and interpersonal communication skills, as well as demonstrated effective telephone skills.
• Ability to perform multiple tasks and work in a fast-paced environment.
• Excellent attendance record.
• Ability to work evenings/weekends as necessary and other days as required by contract.
• Ability to perform job functions without constant supervision.
• Ability to use a computer terminal for extended periods of time and wear a telephone headset for the majority of the work shift.
• Must have excellent customer service skills.
• Must have excellent problem-solving capabilities.

Preferred Qualifications:

• Knowledge of medical terminology.
• Previous call center/contact center/customer service center experience.
• Experience working with interpreter services.
• Working knowledge of Kaiser Permanente mainframe programs.
• Previous appointment-making experience.
• Chinese language preferred.

PrimaryLocation : California,San Francisco,San Francisco 4141 Geary Medical Offices
HoursPerWeek : 40
Shift : Day
Workdays : Mon, Tue, Wed, Thu, Fri
WorkingHoursStart : 08:30 AM
WorkingHoursEnd : 05:00 PM
Job Schedule : Full-time
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : A01|SEIU|United Healthworkers
Job Level : Entry Level
Job Category : Customer Services
Department : San Francisco 4131Geary MedOfc - Appointment Services-Advance - 0206
Travel : No
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

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